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Trade your filing cabinets for an internet connection
As funny as it might sound, dopcument storage is an important part of life.
We secure things such as birth certificates or wedding photos because they're useful, and because they act as important signposts in our personal histories. These things are a lot simpler to store now than they used to be. From insurance policies and credit card details, to photos and mementoes, thanks to the web, you can access these documents more quickly, conveniently and with fewer barriers than ever before.
It makes sense to keep valuable documents online. For one, it resolves a number of the problems of physical storage. While digital tools such as servers and flash-drives have solved the space issues that filing cabinets couldn't, the data contained on them is still vulnerable to physical damage. Something as common as a virus, a server-crash, or an accidentally dropped portable hard-drive can still result in a loss of catastrophic proportions.
The major drawcard of online storage is that your valuable information can be accessed from your desktop or smart phone. You no longer need to be near your desk drawer to check the details of an insurance policy, or within travelling distance of a bank safe to review the contents of your will.
Companies such as Flickr and Google have caught on to the appeal of services that provide immediate access to an online filing cabinet or photo album. The only real downside to these services is that they're designed for the convenience of sharing documents, and not the security of your records. If a phishing scam manages to glean your Gmail password, any and all information you have stored there is vulnerable to the whim of the scammers. Anything posted on Flickr or Facebook can assist identity theft and fraud. This is why a secure storage solution is the best option when it comes to storing sensitive or valuable personal information digitally.
Perhaps the most important aspect of digital storage - and the one least often acknowledged - is that there is no solve-all security solution for records of your personal history. Ideally, you should cover your bases. While it's wise to have as many copies of your original documents as is conveniently possible, it's essential to have one backup plan that presents an utterly secure fail-safe solution, and that's easily accessible, for when things go really wrong.
It's your personal history, so you should take full responsibility for its safety. Don't leave it to a bank clerk or insurance broker.
Keep your virtual documents safe and close to hand with Secure Sentinel's Online Storage Vault.